Privacy Policy

Effective date: July 1, 2026 Last updated: July 1, 2026

This Privacy Policy explains how Maxwell Explorations, Inc. doing business as MaxwellX by Maxwell Explorations (“MaxwellX,” “we,” “us,” or “our”) collects, uses, discloses, retains, and protects personal information when you visit the MaxwellX website, interact with public models, submit forms, apply to collaborate, contact us, or otherwise interact with us online.

1. Scope

This Policy applies to the MaxwellX website and online services that link to this Policy.

This Policy does not apply to third-party websites, scientific publishers, universities, hosting providers, payment providers, email services, social platforms, analytics platforms, or other third parties that have their own privacy policies.

2. Personal information we may collect

Depending on how you interact with MaxwellX, we may collect:

Contact information

Name, email address, phone number, mailing address, organization, role, location, time zone, and communication preferences.

Inquiry and message information

Messages you send, questions, research interests, collaboration requests, support requests, accessibility requests, and related correspondence.

Applicant and collaborator information

Resume/CV, education, employment history, skills, publications, patents, invention work, prototypes, GitHub/code links, portfolio links, project links, technical materials, availability, collaboration track, and responses to application questions.

Project and idea information

Research questions, proposals, project summaries, source lists, experiment plans, diagrams, technical materials, and non-confidential descriptions of work you choose to submit.

Website usage information

IP address, browser type, device type, operating system, pages viewed, referring pages, timestamps, approximate location derived from IP address, and interaction data.

Cookie and similar technology information

Cookie identifiers, local storage values, consent preferences, analytics events, and related technical data, depending on enabled tools and your choices.

Security and diagnostic information

Server logs, error logs, fraud-prevention signals, spam-prevention data, and security-event information.

Sensitive information

Do not submit sensitive personal information unless specifically requested and appropriate. This includes health information, government ID numbers, financial account numbers, race/ethnicity, religious beliefs, precise geolocation, biometric data, genetic data, or information about children.

3. How we collect information

We collect information:

• directly from you through forms, email, applications, collaboration submissions, and communications;
• automatically through hosting systems, cookies, local storage, logs, analytics tools, and security tools;
• from public sources, such as publications, professional profiles, patent databases, websites, or source repositories, when relevant to collaboration or recruiting;
• from service providers that help us operate the Site;
• from collaborators, advisors, or referrals who introduce you to MaxwellX.

4. How we use personal information

We may use personal information to:

• operate, maintain, secure, and improve the Site;
• respond to messages and inquiries;
• evaluate applications, collaborator requests, project submissions, and big ideas;
• route submissions to appropriate reviewers;
• maintain records of communications and consent;
• support FieldLab, research, modeling, publication, collaboration, and recruiting workflows;
• evaluate whether to enter confidential review, NDA, collaboration, employment, contractor, advisory, or partnership discussions;
• protect MaxwellX, users, collaborators, and the public;
• detect and prevent spam, abuse, security incidents, fraud, and misuse;
• comply with legal obligations;
• send administrative messages;
• send marketing or newsletter communications if you opt in or where legally permitted;
• analyze Site performance and usage if analytics are enabled and permitted.

5. Legal bases for EEA/UK users

If GDPR or UK GDPR applies, our legal bases may include:

• Consent — for optional cookies, marketing emails, or certain voluntary submissions.
• Contract — to provide requested services or evaluate collaboration where necessary.
• Legitimate interests — to operate, secure, improve, and communicate about the Site, evaluate submissions, protect rights, and conduct research administration.
• Legal obligation — to comply with law, legal process, or regulatory obligations.
• Vital interests/public interest — rarely, if necessary for safety or legal reasons.

6. How we disclose information

We may disclose personal information to:

• hosting, email, form, analytics, security, storage, CRM, applicant-tracking, and technical service providers;
• advisors, contractors, reviewers, and collaborators who need information to evaluate an inquiry or project and are subject to appropriate obligations;
• legal, IP, tax, accounting, insurance, and compliance advisors;
• law enforcement, courts, regulators, or others when required or permitted by law;
• successor entities in connection with merger, financing, acquisition, reorganization, or asset transfer;
• third parties with your consent or at your direction.

We do not sell personal information for money. If we enable advertising, retargeting, or tracking tools that constitute “sale,” “sharing,” or targeted advertising under applicable law, we will update this Policy and provide required opt-out controls.

7. Cookies and tracking

See the Cookie Policy for details.

How MaxwellX uses cookies today:

• MaxwellX uses essential cookies and security technologies needed to operate the Site;
• MaxwellX uses Google Analytics 4 to measure Site usage; for all visitors, optional analytics is disabled and the Google tag is not loaded until consent is given;
• MaxwellX does not use marketing or advertising cookies; if that ever changes, it will obtain consent where required and provide a cookie banner and preferences center before those cookies are set.

8. Data retention

We retain personal information only as long as reasonably necessary for the purposes described in this Policy, unless a longer period is required or permitted by law.

Typical retention periods are described in the Data Retention and Security Notice.

9. Security

We use reasonable administrative, technical, and organizational measures designed to protect personal information. No system is perfectly secure. Do not submit sensitive, confidential, trade-secret, or patent-sensitive information through public forms unless MaxwellX has provided a protected intake path.

10. Your choices

Depending on your location, you may have rights to:

• access personal information;
• correct inaccurate information;
• delete information;
• obtain a portable copy;
• opt out of targeted advertising, sale, sharing, or profiling where applicable;
• withdraw consent;
• object to or restrict processing;
• appeal a denied request;
• lodge a complaint with a regulator.

Submit privacy requests to Contact MaxwellX.

We may need to verify your identity before responding.

11. Marketing emails

If you receive marketing emails, you can unsubscribe through the email or by contacting us. Transactional, administrative, legal, and security messages may continue.

12. Children

The Site is not directed to children under 13. We do not knowingly collect personal information from children under 13. See the Children’s Privacy Notice.

13. International transfers

MaxwellX may process information in the United States and other countries. If you are outside the United States, your information may be transferred to countries with different privacy laws.

14. Changes to this Policy

We may update this Policy. The “Last updated” date shows the latest revision.

15. Contact

Privacy: Contact MaxwellX Legal: Contact MaxwellX

This document is provided for transparency and general information. It is not legal advice. See the Legal Center for all MaxwellX policies.